We encourage all of you to read the following media guidelines for the Arcadia All-Florida Championship Rodeo, Inc. These guidelines were created in response to changes at the Professional Rodeo Cowboys Association and the challenges of issuing proper media credentials to our events. Please contact us with any questions. Per new guidelines, credentials will be issued only to accredited WORKING press, radio and television reporters and photographers. Spouses and sales staff will NOT be issued press credentials. Arcadia All-Florida Championship Rodeo may limit the number of credentials allowed to any media outlet. Freelance journalists and photographers must provide proof of assignment to be considered for accreditation. Images taken may only be used for that specific publication and for that specific story. Please complete the Media Credentials Request Form and return it to the Arcadia All-Florida Championship Rodeo by mail, fax or email.

The deadline for request forms is June 30, 2009.

THERE ARE NO EXCEPTIONS!

Press Passes will be issued prior to the events, and will not be available on show days.

YOU MUST OBTAIN YOUR PASS PRIOR TO THE SHOW!

The following guidelines govern media covering the Arcadia All-Florida Championship Rodeo, PRCA events and those co-sponsored and approved by the PRCA. All media must review these. At the discretion of the The Arcadia All-Florida Championship Rodeo and/or the PRCA, failure to adhere to these may result in forfeiture of media credentials and escort from the premises, as well as refusal of accreditation for future events. Unless specified otherwise, journalists and media are general terms for print, electronic, television, Internet and photo journalists.

 

General Media Guidelines and Regulations:

• Credentials are distributed on an as-available basis to journalists of recognized news outlets who are on assignment to cover the event. Journalists must represent recognized daily or weekly newspapers; news services; recognized publications and outlets that regularly cover rodeo and the agricultural industry; recognized national/regional radio and television networks; local radio and television stations; and/or recognized Internet sites. In each case, this is determined by the Arcadia All-Florida Championship Rodeo at their sole discretion.

• Accreditation badge, designated and provided by the Rodeo, must be worn at all times.

• Freelance journalists and photographers must provide proof of assignment to be considered for accreditation. They also must confirm that the images taken will only be used for that specific publication and for that specific story.

• Media credentials MUST be requested in advance.

• Accredited media are expected to cooperate with procedures and requirements implemented for access to the media, photographer and broadcast areas.

• Each individual is responsible for his/her personal property. The Arcadia All-Florida Championship Rodeo is not responsible for thefts or damage to personal items.

• There is not a dress code for media covering the Arcadia All-Florida Championship Rodeo. However, for safety reasons, we  advise against open-toed shoes and recommend long pants.

 

General photography guidelines

• Only accredited photographers may shoot at the Arcadia All-Florida Championship Rodeo.

• Freelance photographers will not be accredited without proof of assignment for a specific media outlet and without limiting usage of the images to the specified assignment.

• Only PRCA photographers and official show photographers are allowed to shoot from the competition arenas. The only exception to this is for a post-rodeo ceremony shot, if applicable.

• All photographers must shoot from designated photo areas.

• The use of tripods is limited, based on available space.

• Commercial and personal photography is prohibited unless it has received prior approval and the proper clearances made.

• Any secondary non-editorial or commercial use of any picture, film or drawing of a competitor is prohibited without prior consent of the Arcadia All-Florida Championship Rodeo, PRCA and the contestant.

• All pictures must be taken at an appreciable distance, as far from the action as possible, and from angles that are not in the direct line of sight for the contestant, the judges or the spectators. Photographers who do not comply fully with the regulations above may, without warning, have their credentials withdrawn for the remainder of the Rodeo and could be banned from attending future events.

 

Television, Radio and Internet

• Local credentialed TV outlets may broadcast live from the rodeo grounds, as long as the broadcast does not include footage from inside the rodeo arena (which is covered in the PRCA Rodeo Guidelines below).

• The use of tripods is limited, based on available space.

• Television cameras are not allowed on the arena floor, with the exception of the TV network covering the event.

• Any TV/radio broadcaster who does not comply with the above regulations will, without warning, have his/her accreditation withdrawn for the remainder of the Rodeo and may be banned from covering future events.

 

PRCA Rodeo Guidelines

These guidelines apply exclusively to coverage of the Arcadia All-Florida Championship Rodeo performances.

The PRCA owns the rights to originate live, play-by-play coverage from the rodeo grounds, and in many instances, these rights may have been awarded to a broadcast or cable network and/or an Internet provider. Subject to the limitations previously outlined, non-rightsholding local radio, television stations, networks and Internet providers are encouraged to cover PRCA events with the following limitations:

• The PRCA retains all rights in and to the filming, taping, recording in any media now or hereafter known, still footage/photography, radio or television broadcasting or reproduction in any manner or form thereof of any PRCA-sanctioned event. The only exemption is coverage from the national PRCA office and the local rodeo before it can shoot footage at any PRCA-sanctioned rodeo.

• For local, regional and national TV news coverage, coverage of PRCA rodeos shall not exceed three minutes in length in the daily broadcast and must be a part of a regularly scheduled newscast. Only taped footage may be included in these reports. The outlet may not purport to show live, play-by-play coverage from a rodeo unless approved in advance by the Arcadia All-Florida Championship Rodeo and the PRCA.

• The PRCA owns the rights to all recorded coverage of its rodeos, whether it airs on a national, regional or local network. Such television outlets will provide the PRCA with copies of their coverage upon request.

• Radio and Internet (audio or video) coverage of a PRCA rodeo may not purport to be live, play-by-play from the rodeo unless this has been approved and arranged in advance with the local committee and the PRCA.